A – General
The NeuroFrance 2023 scientific program consists in 42 symposia.
Symposia selection is based on the following criteria: novelty, interest for a broad audience, quality of the speakers. Gender balance and variety of career stages are also taken into account.
Symposia may focus on:
Proposals whose topic has already been presented at the previous meeting of the French Neuroscience Society will not be considered, unless they focus on new scientific aspects (to be justified in the symposium description).
B – SYMPOSIA FORMAT
All symposia have a total duration of 2 hours.
A regular symposium includes:
Sponsored symposia and special symposia organized by clubs, GDR(I) or educational programs have a free format (but cannot last more than 2 hours in total).
C – CHOICE OF CHAIRPERSONS AND SPEAKERS
Eligibility
To find names of chairpersons or speakers of the previous meeting, check the 2021 program using the search option.
Recommendations for speakers
As far as possible, gender balance should be respected.
Symposium speakers must belong to different laboratories. The geographic diversity of the participants will be taken into account.
It may be interesting to involve speakers working abroad. The French Neuroscience Society nevertheless recommends having at least two speakers working in France.
Joint symposia with BNA, Canadian and Mexican Societies of Neuroscience might be proposed, with two speakers from the French society and two speakers either from Great-Britain, Canada or Mexico.
Consent
Proposed symposium speakers must have given their consent for their participation if selected. Their agreement is an engagement to participate if the proposal is selected (see the Agreement section).
A researcher may be included in several proposals, but if accepted, he/she is only allowed to participate in one symposium.
D – PREPARATION OF A PROPOSAL
Language
Symposium proposals must be submitted in English and speakers will give their presentations in English at the meeting.
The description shall:
The form to be completed for each participant (chairpersons and speakers) is presented at the end of these guidelines. Incomplete proposals will not be considered by the Scientific Committee.
Submit and edit a proposal
All proposals must be submitted online from 17 January to 1st April 2022 (included).
The corresponding chairperson is in charge of all correspondence with the French Neuroscience Society. There is only one corresponding chairperson even if there are two chairpersons for the symposium.
At the end of the submission, the chairperson receives a proposal number and access code to edit, modify or even withdraw the proposal until the submission deadline (option « View / Edit » on « submit a proposal »). No modifications will be accepted after deadline.
A receipt without the access code is sent to the other participants, giving them the possibility to view the proposal but not to edit it.
Note: Access codes must be used by the chairperson only. The French Neuroscience Society declines all responsibility in case these codes are given away or misused.
E – IMPORTANT DATES
Timeline
January 17, 2022: Call for symposium proposals opens
April 1st, 2022: Call for symposium proposals closes
Mid-May 2022: Symposia selection
June 2022: Program announcement
October 2022 till the meeting: Registration open
October to December 2022: Abstract submission with the possibility to apply for a short presentation in a symposium
October 2022 to February 2023: Abstract submission for poster presentation only
January-February 2023: selection of additional short presentations by the Scientific committee, in agreement with the symposia chairpersons.
F – FUNDING
The French Neuroscience Society does NOT cover registration fees nor travel / living expenses of symposium chairpersons and speakers working in France. However, the Society has chosen to promote the participation of foreign speakers and young researchers through incentive actions:
Symposium organizers are encouraged to seek sources of funding if they wish to directly support the expenses of their speakers. If you submit a proposal, make sure all your partners are aware of these conditions.
By submitting a proposal, the applicant acknowledges having read and accepted the following conditions:
Regarding funding
See above.
Regarding participation
APPENDIX 1: DESCRIPTION OF THE SYMPOSIUM PROPOSAL FORMS
List of information necessary to complete the forms:
Description page
Use the drop-down menu to specify if the symposium is proposed by:
Symposium title: <100 characters, including spaces. In English. Do not use abbreviations.
Brief description: < 500 characters, including spaces. In English.
Objectives: interest, timeliness and novelty, choice of participants, format (justify your choice if you wish to add a roundtable at the end of the session): < 1700 characters including spaces. In English.
Topics (domains): use the drop-down menu to select a topic (maximum of two):
Chairpersons and speakers pages
Family (last) name:
First (given) name and initials:
Ms/Mr/ Non binary / Rather not say
Title: Dr, Prof
Status: PhD student – junior scientist (aged <45) – senior scientist
Neuroscience society membership (select among list)
Institution 1 (university, center, etc.):
Institution 2 (continued):
Institution 3 (continued):
Street:
Postal code (when preceding the city):
City:
Zip / Postal code (when following the city):
Country:
Phone:
Email address (mandatory):
Publications (maximum 3):
For speakers only
Presentation title: < 100 characters. In English. Do not use abbreviations.
APPENDIX 2: USEFUL LINKS
Members of the Scientific Committee and the Local Organizing Committee for NeuroFrance 2023.
